6.0 Masterclass - How to Manage Fix and Flips Using REsimpli

Managing multiple fix-and-flip projects means keeping track of contractors, rehab budgets, timelines, documents, and holding costs. In this REsimpli webinar, Sharad Mehta shares how he manages 11 active flip projects in Northwest Indiana while working remotely from California. He walks through his Inventory pipeline, shows how his team organizes property records, and demonstrates how to create scopes of work (SOWs), link expenses to rehab budgets, and automate important tasks after a property sells.

Sharad also shares lessons from more than 800 real estate transactions, including why he stays within a specific buy box, how he compensates his project manager, and why completing a flip faster can be more valuable than earning a larger profit over a longer period. The session concludes with questions about contractor management, bookkeeping, land trusts, and upcoming REsimpli AI agents.

00:00:16 - Sharad's Fix-and-Flip Business & Remote Team
00:02:56 - Organizing 11 Flip Projects in the Inventory Pipeline
00:07:10 - Managing Property Files, SOWs & Project Timelines
00:09:10 - Finding Contractors & Managing Rehab Payments
00:11:12 - Project Manager Bonuses & Holding Cost Calculations
00:15:25 - Automating Post-Sale Tasks & Expense Cancellations
00:18:23 - Avoiding Costly Mistakes by Sticking to Your Buy Box
00:24:03 - Virtual vs. In-Person Acquisitions
00:26:44 - Creating & Sharing a Scope of Work
00:29:28 - Tracking Estimated vs. Actual Rehab Costs
00:32:06 - Why Faster Flips Can Be More Profitable
00:34:34 - Managing Contractor Tasks & Remote Teams
00:37:28 - AI Agents & Upcoming Autonomous AI
00:39:39 - Bookkeeping & Banking for Multiple Flip Projects
00:41:34 - Using LLCs, Land Trusts & eSign Templates
00:46:52 - Tracking Property Expenses Without Separate Bank Accounts
00:49:52 - Where to Find REsimpli Webinar Recordings

Sharad has been investing in real estate since 2010 and has completed approximately 800 transactions involving rentals, flips, wholesaling, and other investment strategies. His current operation completes around 20–25 deals annually, primarily in Northwest Indiana.

Although Sharad lives in California, his business operates through a distributed team.
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His project manager oversees renovations and contractors, his lead manager handles incoming opportunities, and a local acquisitions representative meets sellers and visits properties.

Sharad rarely travels to the market himself, relying instead on established processes and centralized property records to monitor his projects.

REsimpli's Inventory section helps investors track properties from acquisition through renovation, listing, and sale.

Sharad demonstrated the pipeline his team uses to manage 11 active projects. His stages include New Inventory, Planning and Estimate, Under Rehab, Complete, Listed for Sale, and Under Contract.

Properties can be viewed in a grid, list, or map, making it easier to monitor projects and identify which ones need attention.

He recommended moving properties into Inventory whenever the business takes ownership and intends to hold them before resale, including flips, turnkey properties, and light-renovation wholesale deals. Same-day double closings generally don't need to enter Inventory.

Sharad keeps property-related information in one central record rather than spreading it across folders and separate tools.

Each inventory record can contain acquisition documents, property photos and videos, signed agreements, scopes of work, financial transactions, tasks, and project timelines.

The Files section also allows users to create shareable folders with different permissions. For example, internal team members can receive permission to view, upload, and delete files, while sellers or outside parties can be given more limited access.

Sharad also demonstrated the project timeline, where investors can track purchase dates, SOW completion, listing dates, contract dates, and expected profit.

Sharad recommended finding contractors through local relationships, including asking staff at Home Depot's Pro Desk for referrals.

​When working with a new contractor, he suggests starting with a small project before assigning larger renovations. His current contractor relationships have lasted approximately 10–12 years.

For payments, his business uses a main operating bank account, a separate account for contractor expenses, and a business credit card. He typically transfers $15,000–$20,000 per week into the contractor payment account so his project manager can cover renovation expenses.

A bookkeeper then reconciles transactions and assigns them to the appropriate properties.

Sharad structures his project manager's compensation around project profitability and completion time.

Under his arrangement, a flip must generate at least $15,000 in profit before the project manager becomes eligible for a performance bonus. The initial bonus rate is 10% on profit above that threshold, with higher incentives at larger profit levels.

​He also applies an internal holding-cost calculation of 1% of total project expenditure for each month the property is held.

For example, a project with $140,000 in expenditure would carry an estimated $1,400 monthly holding cost under his method. Over 10 months, that becomes approximately $14,000.

The calculation helps account for capital costs and creates an incentive to finish projects sooner. It is Sharad's internal method for allocating costs, not a universal financing rate.

Sharad demonstrated a post-sale automation that creates tasks whenever a property moves into the Sold stage.

He developed the checklist after discovering that his business had continued paying utility bills for several months after selling a property.

His automated tasks include canceling gas, electricity, and water service; notifying lawn care or snow removal providers; and canceling property insurance.

Another task is scheduled 30 days after the sale to confirm that any insurance refund has been received and deposited.

These reminders reduce the risk of unnecessary expenses and can be adapted to other Inventory stages or project milestones.

Sharad attributed several of his most expensive investment mistakes to purchasing properties outside his established market or property criteria.

He discussed a project in Michigan City that had been held for more than a year and was expected to lose money. He also described an earlier, higher-priced flip that resulted in approximately $50,000 in losses after the market shifted and holding costs accumulated.

His preferred properties typically have an after-repair value (ARV) of approximately $100,000–$250,000, sometimes extending to $300,000, within a handful of Northwest Indiana cities.

​His main lesson was to avoid buying properties simply because deal volume is slowing down. An unfamiliar market, unsuitable property type, or unexpected repair problem can tie up capital and create losses.

Sharad explained that his acquisitions process was previously handled almost entirely remotely.

After hiring a local team member to visit sellers and inspect properties, he observed improvements in the quality of acquisitions and the number of completed deals.

He believes face-to-face meetings made an important difference because local representatives can build relationships with sellers and assess properties firsthand.

However, he acknowledged that several aspects of his operation changed simultaneously, so he could not attribute the improvements entirely to in-person appointments.

REsimpli's SOW tool lets investors document renovation tasks, expected costs, contractors, and project deadlines.

Sharad demonstrated creating a plumbing scope of work from an Inventory record. He selected a contractor, entered start and completion dates, and specified who would purchase the materials.

Users can choose between lump-sum pricing and itemized estimates. Individual work items can include quantities, prices, photos, and notes describing the required repairs.

Once created, an SOW can be downloaded as a PDF or shared through a link, making it useful for requesting contractor bids and communicating project requirements.

REsimpli allows investors to connect banking transactions to specific properties and scopes of work.

Sharad demonstrated creating an estimated plumbing budget of $5,000 and assigning a bank transaction to that SOW.

Once the transaction was categorized, the SOW reflected the expense and updated the remaining budget.

This makes it possible to compare planned renovation spending against actual costs without manually maintaining a separate spreadsheet for every contractor.

Sharad explained that his team was working toward using the SOW workflow more consistently across its projects.

A larger profit on one property does not necessarily mean a better use of investment capital.

Sharad compared earning $50,000 on a property held for a year with earning $30,000 on a property completed in three or four months.

Although the first project generates more profit individually, the second may free up capital quickly enough to complete additional deals within the same year.

He emphasized that investors should evaluate both project profit and the time required to earn it.

Holding costs, financing expenses, and the opportunity cost of tied-up capital can significantly change a project's actual return.

An attendee asked whether contractor and vendor tasks could appear alongside lead-related tasks in the main task queue.

Sharad explained that contractor tasks could be attached to contact records, but the requested combined Inventory and vendor task workflow wasn't available in that format. He agreed to raise the suggestion with the product team.

He also described how his remote project manager coordinates contractors, handles payments, and oversees renovation work while his bookkeeper independently monitors expenses.

For Sharad, long-standing contractor relationships and clear financial responsibilities are essential to operating a remote flipping business.

Sharad reiterated that AI agents are included in REsimpli's new plans without a separate AI agent subscription fee. Usage charges still apply.

He also previewed two upcoming Autonomous AI agents.

The first would work from List Stacking to contact prospects through calls and texts, follow up, and generate leads. The second would manage existing leads and work toward booking appointments.

Sharad said beta testing was expected to begin later in November 2026. These autonomous workflows were still in development during the webinar.

Sharad explained that his business uses a remote bookkeeper to reconcile transactions across his flipping, rental, and property management operations.

His bookkeeping process covers payments from the main operating account, contractor expenses from a separate bank account, and credit card transactions.

The bookkeeper identifies which property each expense belongs to and contacts the appropriate team member when a transaction needs clarification.

Sharad also mentioned that REsimpli offers bookkeeping services for customers, with pricing discussed at approximately $250–$300 per month during the session.

Sharad described his business structure, in which a main LLC manages banking while individual properties are purchased through separate land trusts.

Each trust is named after its property, and the LLC serves as the beneficiary.

He also showed how his team stores land trust agreements as eSign templates in REsimpli, allowing the appropriate trustee to sign documents for title companies and closings.

​This was an explanation of Sharad's own business structure, not legal advice. He recommended consulting an attorney about whether a similar arrangement is suitable in another jurisdiction.

Sharad does not create a new bank account for each property.

Instead, his business uses one main operating account, one contractor payment account, and one business credit card across its projects.

The bookkeeper categorizes each transaction by property, allowing the team to track individual project costs and profitability without opening and closing numerous accounts.

He acknowledged that other financing arrangements, including certain hard money loans, may involve different requirements.

Sharad confirmed that webinar recordings are made available through REsimpli's training resources.

Users can access previous sessions through Help → Self Help → Webinars.

He also explained the updated training schedule: Tuesday and Thursday sessions focus on specific webinar topics, while Monday, Wednesday, and Friday Office Hours remain open Q&A sessions.